Raise your hand if you are a Global Administrator or Site Administrator in your policyIQ application. Now keep your hand up if you have ever been curious about which users have actually been logging into policyIQ in the last month (or week, or year) and how often.
There are lots of reasons why this information might be useful or even necessary.
- You have been tasked with reducing the number of licensed users in your site – and you’d like to determine which users are not logging in or logging in with less frequency.
- You would like to put together a team of “power users” for a new initiative and you are trying to determine who might more familiar with policyIQ.
- You would like to review how often your external auditors have been accessing your policyIQ site.
- You’re really curious if your executive team logged in to run and view that report you spent so much time creating – or if they just got another member of the team to print it out for them.
In any case, as a Global or Site Administrator you now have the ability in policyIQ version 6.4 to not only run a report of the last time each user logged in- but every time each user logged in.
These results are achieved through the User Reports. Select a filter type under the Changes filters of “User Logins”. You can narrow the logins you wish to see by date – either before or after a specific date, between two specific dates, or just within the last specified number of days. (See the example below of the filter for User Logins within the Last 60 Days.)
You might add additional filters, such as narrowing down your results to just a specific Group like the “External Auditors” or the “Executive Team”.
When your other filters are added, be sure to also include the Column option for “Logins On”, which will then allow you to display the date of each user login.
Your report results will now include all of the logins for those users, so that you know how often and on what days those users have logged into policyIQ. (The report will not tell you for how long the user was logged in. So a single log-in per day may be typical for a user who is doing a great deal of work in the application.)
As always, if you have any questions about how to create this report – or any report you might be trying to create in policyIQ, do not hesitate to contact us at support@policyIQ.com.
Oh – and you can put your hand down now.